In India, any restaurant that plays music—be it ambient background tracks, streaming playlists, or live band performances—is legally required to obtain a Music License. This requirement stems from the Copyright Act, 1957, which safeguards the intellectual property of artists, lyricists, and music producers. Failing to obtain the proper license isn’t just non-compliance—it’s a copyright violation.
Why Music Licensing is Mandatory for Restaurants
Music, although intangible, is considered a valuable creative asset. Whether you’re setting the mood with soft instrumental tracks or hosting live bands on weekends, you’re publicly performing copyrighted content. Without securing the appropriate music license, restaurant owners can face legal action and hefty penalties.
Licensing not only protects your business but also ensures that creators are fairly compensated for the use of their work.
Key Regulatory Bodies That Issue Music Licenses
Restaurant owners in India must obtain the appropriate license depending on the type of music being played. The licensing framework is governed by two main authorities:
- Phonographic Performance Limited (PPL): Manages rights related to recorded music.
- Indian Performing Rights Society (IPRS): Handles royalties for lyricists, composers, and music publishers, especially in the case of live music.
Even when the music is simply playing in the background through speakers, licensing is mandatory.
Who Needs a Music License?
It’s not just big hotels—any place that plays music for customers needs to be licensed.
Whether you’re serving dinner, drinks, or coffee, if music is a part of the experience at your venue, you’re legally required to get a Music License for Restaurant. This includes both live performances and pre-recorded background tracks.
Establishments That Must Obtain a Music License:
- Restaurants & Cafes
- Bars, Clubs & Pubs
- Lounges and Banquet Halls
- Coffee Shops and Casual Dining Spots
- Hotels with In-House Dining or Music Zones
In short, any commercial venue where music is played for the public needs a license. This applies regardless of whether the music is live, streamed, or from a personal playlist.
Key Benefits of Having a Music License
Securing a Music License for your restaurant is not just about compliance—it offers practical benefits that directly contribute to your restaurant’s success and reputation.
1. Boosts Customer Experience & Popularity
Music helps set the mood. A curated playlist can instantly elevate your ambiance and keep customers coming back. A music license gives you the legal freedom to use popular tracks that resonate with your guests and enhance the dining experience.
The result? Increased footfall, better reviews, and repeat customers.
2. Strengthens Brand Reputation
Operating legally sends a strong signal to customers: you care about doing things right. A Music License shows that your business is ethical and professional, and that you respect the creative rights of artists.
This builds trust with both your patrons and regulatory authorities.
3. Ensures Full Legal Compliance
Playing copyrighted music without permission can lead to hefty fines and even legal notices. A valid license shields your business from such risks and ensures you’re not unknowingly violating the Copyright Act, 1957.
Think of it as insurance for your restaurant’s brand and future.
Core Objectives of Obtaining a Music License
✅ Upholding Artists’ Rights
At its core, a Music License ensures that composers, lyricists, and performers get paid for their work. It acknowledges the creative effort behind the music and supports fair compensation through royalties.
Behind every song is an artist’s story—and a license helps keep that story respected.
✅ Legal Safeguard for Your Business
Music licensing is more than a formality. It’s a legal mandate under the Copyright Act, 1957. Skipping it can invite legal trouble that could damage your restaurant’s finances and reputation.
Getting licensed means you’re not just playing music—you’re playing by the rules.
How to Apply for a Music License for a Restaurant in India
Playing music legally at your restaurant involves a step-by-step registration process. Below is a streamlined guide to help you obtain a Music License for Restaurant, whether you’re planning to play background tracks or host live performances.
Step-by-Step Procedure to Register for a Music License:
Step 1: Identify the Licensing Body
Start by determining whether your restaurant needs a license from IPRS (Indian Performing Rights Society) or PPL (Phonographic Performance Limited):
- For live performances, visit www.iprs.org
- For pre-recorded music, go to www.pplindia.org
These websites provide complete details, application forms, and updated licensing tariffs.
Step 2: Select the Correct License Type
Decide whether your establishment will use recorded music (streaming or digital systems) or live music (bands, performers). This determines which licensing authority you need to apply through.
Choosing the wrong license type may result in future compliance issues or rejection.
Step 3: Register Online
Once you’ve identified the right license, you can initiate the online registration process on the official IPRS or PPL website. Select the category applicable to your business type—like “Restaurant, Bar, Lounge”—to proceed.
Step 4: Fill in the Required Details
The application form will typically ask for the following information:
- Business name, address, and location
- Contact details (email and phone number)
- GST, PAN, and TAN details
- Nature of music (live or recorded)
- Size and capacity of the venue
- Business model and customer capacity
- Duration of operations and music usage
Step 5: Check Tariff Rates
Before submission, review the applicable restaurant tariff under the “Public Performance” category. Based on your location, standard rates may apply:
- ₹10,000 for restaurants in metro cities
- ₹5,000 for those in non-metro areas
A 20% deduction is usually applied for artist welfare initiatives.
Always read the general terms and conditions before confirming the payment.
Step 6: Submit the Application & Verify OTP
After filling out all details, submit the form online. You’ll receive a One-Time Password (OTP) for identity verification. Upon successful validation and authority review, a license registration letter will be issued. This confirms legal approval for playing music at your venue.
Factors That Influence Music License Cost
Several factors determine how much you’ll pay for a Music License:
1. Type of Establishment
Larger or multi-zoned venues often attract higher fees due to wider coverage and increased usage.
2. Hours of Operation
Restaurants open longer hours throughout the day typically pay more than those open only in the evening.
3. Volume & Variety of Music
Using a large playlist or changing music frequently may influence your license cost.
4. Seating Capacity
Bigger crowd = higher exposure = higher fee. Capacity directly impacts cost estimates.
Required Documents for Music License Application
Make sure the following documents are ready before applying:
- PAN, GST, and Aadhaar card of the owner
- Proof of business premises (electricity bill, water bill, rent agreement)
- Company incorporation certificate (for Pvt Ltd/LLP)
- MOA, AOA (for companies) or LLP agreement
- Music type details (live/recorded/both)
- Contact details (email, mobile number)
Frequently Asked Questions (FAQs)
Q1. Is a music license mandatory for restaurants in India?
Yes. Any restaurant that plays recorded, live, or background music must obtain a valid music license. This requirement falls under the Copyright Act, 1957, ensuring that artists, composers, and producers are fairly compensated.
Q2. Which organizations issue music licenses to restaurants in India?
The following are the key authorities:
- PPL (Phonographic Performance Limited): Grants rights for sound recordings.
- IPRS (Indian Performing Rights Society): Licenses musical compositions and lyrics.
- Novex Communications: Offers licenses for specific music labels like Zee Music, YRF, and Tips.
Note: The required license depends on the type and source of the music played.
Q3. What if a restaurant fails to get a music license?
Non-compliance can lead to:
- Legal penalties and fines
- Copyright infringement lawsuits
- Court orders to cease music usage
Under the Copyright Act, 1957, using music without permission is a legal offense.
Q4. How much does it cost to get a music license for a restaurant?
Music license costs depend on several factors, such as:
- Type of music (live, recorded, DJ)
- Seating capacity and venue size
- Duration and frequency of music usage
Typical fees start from ₹5,000 per year for smaller venues and can increase based on usage.
Q5. Do restaurants need a license if they play music via apps like Spotify or YouTube?
Yes. Even if music is streamed through platforms like YouTube, Spotify, or Apple Music, a public performance license is required. These platforms allow personal use only, not commercial or public broadcasting.
Q6. Do restaurants need a separate license for live music performances?
Yes. Live music events (e.g., bands, vocal performances) require a Public Performance License from IPRS. This ensures copyright compliance for live renditions of songs.
Q7. How can a restaurant apply for a music license in India?
Here’s how to apply:
- Visit the relevant authority’s official website:
- www.iprs.org for IPRS
- www.pplindia.org for PPL
- www.novex.in for Novex
- Fill out the online application with venue and music details
- Pay the applicable license fee
- Once verified, you will receive a valid music license certificate
